Welwyn Parish Council | Publications

Information Available from Welwyn Parish Council

Under the Model Publication Scheme
Adopted by the Council on: 02 December 2008

Note:
A PERSON OR PERSONS REQUESTING FOR INFORMATION WILL BE INFORMED OF THE COST BEFORE THE COUNCIL PROVIDES THE INFORMATION.

PAYMENT MUST BE MADE BEFORE ANY INFORMATION IS PROVIDED.

Index: (click on one of the following to view information)
Class1 - Who we are and what we do.
Class 2 – What we spend and how we spend it.
Class 3 – What our priorities are and how we are doing.
Class 4 – How we make decisions.
Class 5 – Our policies and procedures.
Class 6 – Lists and Registers.
Class 7 – The services we offer.
Schedule of Charges

Information to be published	How the Information can be obtained	Cost
Class1 - Who we are and what we do. (Organisational information, structures, locations and contacts) This will be current information only	-	-
Who’s who on the Council and its Committees	Notice-boards Hard copy – contact Clerk Website	- 10p per A4 page + p&p Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address )	Hard copy – contact Clerk Website - download	10p per A4 page + p&p Free
Location of main Council office and accessibility details	Hard copy – contact Clerk Website	Free Free
Staffing structure	Hard copy – contact Clerk	10p per A4 page + p&p

<back to top

Information to be published	How the Information can be obtained	Cost
Class 2 – What we spend and how we spend it. (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	-	-
Annual return form and report by auditor	Hard copy – contact Clerk	10p per A4 page + p&p Free
Finalised budget	Hard copy – contact Clerk	10p per A4 page + p&p
Precept	Hard copy – contact Clerk Delivered to all households Website - download	10p per A4 page + p&p Free Free
Borrowing Approval letter	Hard copy – contact Clerk	10p per A4 page + p&p
Financial Standing Orders and Regulations	Hard copy – contact Clerk Website - download	10p per A4 page + p&p Free
Grants given and received	Hard copy – contact Clerk	10p per A4 page + p&p
List of current contracts awarded and value of contract	Hard copy – contact Clerk	10p per A4 page + p&p
Members’ allowances and expenses	None paid	-

<back to top

Information to be published	How the Information can be obtained	Cost
Class 3 – What our priorities are and how we are doing. (Strategies and plans, performance indicators, audits, inspections and reviews)	-	-
Parish Plan (current and previous year as a minimum)	Hard copy – contact Clerk Website	10p per A4 page + p&p Free
Annual Report to Parish Council (current and previous year as a minimum)	Hard copy – contact Clerk	10p per A4 page + p&p
Quality status	-	-
Local charters drawn up in accordance with DCLG guidelines	Hard copy – contact Clerk	10p per A4 page + p&p

<back to top

Information to be published	How the Information can be obtained	Cost
Class 4 – How we make decisions. (Decision making processes and records of decisions) Current and previous council year as a minimum	Hard copy – contact Clerk Website	1st copy free then 10p per A4 page + p&p Free
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Hard copy – contact Clerk Website	10p per A4 page + p&p Free
Agendas of meetings (as above)	Notice board Hard copy – contact Clerk	- 10p per A4 page + p&p
Minutes of meetings (as above) – note, this will exclude information that is properly regarded as private to the meeting.	Notice board Hard copy – contact Clerk	- 10p per A4 page + p&p
Reports presented to council meetings - note this will exclude information that is properly regarded as private to the meeting.	Hard copy – contact Clerk	10p per A4 page + p&p
Responses to consultation papers	Hard copy – contact Clerk	10p per A4 page + p&p
Responses to planning applications	Hard copy – contact Clerk	10p per A4 page + p&p
Bye-laws	Hard copy – contact Clerk	10p per A4 page + p&p

<back to top

Information to be published

How the
Information can
be obtained

Cost

Class 5 – Our policies and procedures.
(Current written protocols, policies and procedures for delivering our services
and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders Committee and sub-committee terms of reference
Delegated authority in respect of officers Code of Conduct
Policy statements

Hard copy – contact Clerk

Website

10p per A4
page + p&p

Free

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services Equality and diversity policy
Health and safety policy Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy – contact Clerk

Website

10p per A4
page + p&p

Free

Information security policy

Hard copy – contact Clerk

10p per A4
page + p&p

Records management policies (records retention, destruction and archive)

Hard copy – contact Clerk

Website

10p per A4
page + p&p

Free

Data protection policies

Hard copy – contact Clerk

Website

10p per A4
page + p&p

Free

Schedule of charges for the publication of information)

Hard copy – contact Clerk

Website

10p per A4
page + p&p

Free

<back to top

Information to be published	How the Information can be obtained	Cost
Class 6 – Lists and Registers. Currently maintained lists and registers only	-	-
Any publicly available register or list	Hard copy – contact Clerk Website	10p per A4 page + p&p Free
Assets Register	Hard copy – contact Clerk	10p per A4 page + p&p
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	-	-
Register of members’ interests	Available for inspection – contact Clerk	-
Register of members’ interests	Available for inspection – contact Clerk	-

<back to top

Information to be published	How the Information can be obtained	Cost
Class 7 – The services we offer. (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only	-	-
Allotments	Website	Free
Burial grounds and closed churchyards	Website	Free
Community centres and village halls	Hard copy – contact Clerk Website	10p per A4 page + p&p Free
Parks, playing fields and recreational facilities	Website	Free
Seating, litter bins, clocks, memorials and lighting	N/A	-
Bus shelters	N/A	-
Markets	N/A	-
Public conveniences	Available for inspection – contact Clerk	-
Agency agreements	Available for inspection – contact Clerk	10p per A4 page + p&p
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	Hard copy – contact Clerk Website	10p per A4 page + p&p Free

<back to top

Schedule of Charges

Type of Charge	Description	Basis of Charge
Disbursement cost	Photocopying @ 0.10p per sheet (black & white)	Actual cost
Any publicly available register or list	Photocopying @ 0.20p per sheet (colour)	Actual cost
	Postage	Actual cost of Royal Mail standard 2nd class
Statutory Fee	-	In accordance with the relevant legislation (quote the actual statute)
Other	Searches	Will be charged per hour you will be notified of the charge in advance.

Contact details:
Clerk to the Council
Council Office
Lockleys Drive
Welwyn
Hertfordshire
AL6 9NT

Tel: 01438 716667
Fax: 01438 718460

Email: clerk@welwynpc.org.uk

If further information is required about the Freedom of information please click here.

<back to top


© Welwyn Parish Council 2008 \| Terms & Conditions \| Sitemap		Web site design by: Taribo.co.uk